Privacy Policy
Effective Date: April 17, 2025
Last Updated: June 7th 2026
We are committed to protecting the privacy and security of the students and families we serve. The following Privacy Policy outlines how information is collected, used, and protected.
Information We Collect
To provide exceptional educational services, we may collect personal information including:
Parent or guardian and student names
Email addresses and telephone numbers
Scheduling preferences and appointment history
Payment and billing information processed through secure third-party payment providers
Academic needs, educational goals, learning preferences, and instructional records
Communications submitted through our website, online booking platform, email, telephone, or other approved communication channels
We collect only the information reasonably necessary to deliver, manage, and continually improve our educational services.
How We Use Your Information
Information collected may be used to:
Schedule, manage, and confirm tutoring appointments
Process payments and maintain accurate billing records
Communicate scheduling updates, reminders, and service-related information
Develop personalized instructional plans and educational support strategies
Monitor student progress and enhance the quality of instruction
Improve our website, programs, and client experience
Share updates regarding services, programs, promotions, or announcements, from which clients may opt out at any time
Cookies & Website Analytics
Xavier Ellsworth Tutoring Services may use cookies and similar technologies to enhance website functionality, improve user experience, analyze website traffic, and remember user preferences.
Our website may also utilize trusted analytics and marketing tools provided by third-party service providers, such as Squarespace Analytics or Google Analytics, to better understand how visitors interact with our website.
You may adjust your browser settings to refuse cookies; however, certain features of the website may not function as intended.
Payment Security
Protecting your financial information is a priority.
All payment transactions are processed through trusted third-party payment providers, including Square and Zelle. Xavier Ellsworth Tutoring Services does not store, retain, or have access to complete credit card numbers, banking information, or payment account credentials.
Clients are encouraged to review the privacy and security practices of any third-party payment provider used to complete transactions.
Third-Party Service Providers
Xavier Ellsworth Tutoring Services utilizes carefully selected third-party service providers to operate our website, schedule appointments, process payments, communicate with clients, manage business records, and deliver educational services.
These providers may include, but are not limited to:
• Squarespace (website hosting)
• Square (payment processing)
• Zelle (electronic payments)
• Google Workspace (email and business communications)
• Zoom or Google Meet (virtual tutoring sessions, when applicable)
Each provider is responsible for maintaining its own privacy and security practices. Clients are encouraged to review the privacy policies of any third-party services they choose to use.
Information Sharing and Disclosure
Xavier Ellsworth Tutoring Services does not sell, rent, trade, or otherwise disclose personal information to third parties for advertising or commercial marketing purposes.
Personal information may only be disclosed when necessary to:
Comply with applicable laws, regulations, subpoenas, court orders, or other legal requirements
Protect the rights, property, safety, or security of Xavier Ellsworth Tutoring Services, our students, clients, or others
Prevent fraud, investigate suspected misconduct, or enforce our Terms and Conditions
Facilitate services through trusted third-party providers who support our business operations and are contractually required to safeguard personal information
Children's Privacy
The privacy of children is especially important to us.
We collect only the information reasonably necessary to provide educational services and communicate with parents or legal guardians.
Xavier Ellsworth Tutoring Services does not knowingly collect personal information from children under the age of 13 for marketing purposes and is committed to complying with the Children's Online Privacy Protection Act (COPPA).
Parents or legal guardians may contact us at any time to request access to, correction of, or deletion of information collected about their child, subject to applicable legal requirements.
Data Security
Reasonable administrative, technical, and physical safeguards are maintained to help protect personal information against unauthorized access, disclosure, alteration, or destruction.
Although no method of electronic transmission or storage can be guaranteed to be completely secure, Xavier Ellsworth Tutoring Services continually strives to protect personal information using commercially reasonable security practices.
Data Retention
Personal information is retained only for as long as reasonably necessary to provide educational services, maintain business and financial records, comply with legal obligations, resolve disputes, and enforce our agreements.
When information is no longer required, reasonable measures will be taken to securely delete, destroy, or otherwise dispose of personal information in accordance with applicable law.
Your Privacy Rights
Clients may request access to, correction of, or deletion of their personal information by contacting Xavier Ellsworth Tutoring Services.
Subject to applicable federal, state, and local laws, clients may also request additional information regarding how their personal information is collected, used, stored, and protected.
Residents of New York, the District of Columbia, Maryland, Virginia, and other jurisdictions may possess additional privacy rights under applicable law.
Changes to This Privacy Policy
Xavier Ellsworth Tutoring Services reserves the right to modify or update this Privacy Policy at any time.
Any revisions will be published on our website and will become effective immediately upon posting unless otherwise stated. Continued use of our website or services following the publication of any revisions constitutes acceptance of the updated Privacy Policy.
Contact Information
If you have any questions regarding this Privacy Policy, your personal information, or our privacy practices, please contact:
Xavier Ellsworth Tutoring Services